Year-end is two separate steps: graduate your top grade, then promote everyone else up one grade. Graduates move to Alumni, where their record (and transcript) stays available without cluttering the active roster.
- Open Alumni (Records → Alumni in the sidebar) and choose Graduate N students. Your top grade moves to Alumni with their records intact, and their contacts are added to your Alumni newsletter list.
- Then open Settings → Years & terms, and choose ⋯ → Promote students (year-end rollover)….
- Choose Preview promotion — every continuing student moves up one grade.
- Choose Promote N students and confirm. It can't be undone in one click, so check the preview first.
The same ⋯ menu has Graduate the top grade (Alumni) as a shortcut. Graduated students show under the Graduated status filter on Students too.